What the State Register Extract Is
The State Register Extract is an official document issued by ASP (Public Services Agency) confirming the existence and current data of a legal entity — SRL, SA, sole proprietorship, NGO, etc. It is the company's "identity document", issued with a digital signature or ASP stamp.
For each company, the document contains:
- Full name
- IDNO and tax code
- Legal form (SRL, SA, ÎI, etc.)
- Registration date
- Registered office
- Share capital (subscribed and paid)
- Shareholders and their ownership percentage
- Director and their details
- CAEM codes (primary and secondary)
- Current status (active, suspended, in liquidation, deleted)
- History of changes (on the full extract)
When You Need an Official Extract
An ASP digitally signed extract is needed in formal situations, when a free confirmation from a website isn't enough:
- Opening a bank account — banks require an extract no older than 30 days
- Signing large contracts — especially with public institutions or corporations
- Participating in MTender / public procurement
- Court proceedings — proof of existence and legal representation
- Loan or leasing applications at a bank or financial institution
- Sale/purchase of shares (documents for the notary)
- Legalization at embassies for documents destined abroad
- Investors or funds running official due diligence
For informal checks (verifying a new supplier, seeing if a company is active before paying an invoice), you don't need an official extract. A free search tool like Datero.md is enough.
How to Get an Official Extract: Three Methods
Method 1: e-Extras Online (recommended)
Time: minutes to 1 hour Cost: 100-350 MDL depending on type and urgency
Steps:
- Go to e-Extras.gov.md or servicii.gov.md
- Authenticate with MPass (digital signature, MobiSign, or electronic ID)
- Select extract type (simple info vs. full with history)
- Enter IDNO or company name
- Pay online
- Download the digitally signed PDF
Benefits of e-Extras: qualified digital signature, valid at any institution. Downloadable anytime without traveling.
Method 2: Physically at an ASP Office
Time: 1-5 working days Cost: 100-500 MDL
Visit an ASP branch (Chisinau has several, every district has at least one), file the request, and wait. You get a paper extract with signature and stamp.
Used when:
- You need a paper extract with original stamp
- You don't have access to a digital signature
- You want to ask someone about the data
Method 3: Through a Notary
Time: 1-3 days Cost: 200-600 MDL (includes notary fees)
If you're already at the notary for other paperwork (share sale, power of attorney, attestation), they can obtain the extract on your behalf. Convenient but pricier.
Extract Types: What's the Difference
| Extract type | Contains | Approx cost | When to use |
|---|---|---|---|
| Simple informational | Current data | 100-150 MDL | Quick check |
| Full with history | Current data + all changes | 200-350 MDL | Full due diligence |
| With confidential data | + UBO data | 250-450 MDL | Banks, court |
| With certified translation | Extract + official translation | 500-800 MDL | For use abroad |
Verify a Company for Free Before Ordering the Extract
Often you don't need an official extract. If you just want to see whether a company exists, is active, and who owns it, Datero.md gives you the same essential information free and instantly:
- Current status (active / liquidated / suspended)
- Registration date and address
- IDNO and CAEM codes
- Founders and directors
- Affiliation network with other companies
- Financial data (turnover, profit, headcount)
When you also need official verification, we point you to ASP's e-Extras. But for 90% of daily business checks, Datero.md is enough.
How Long the Extract Is Valid
The extract shows its issue date. In practice:
- Banks require extracts no older than 30 days
- Public procurement (MTender) — usually 30 days validity
- Notaries — prefer an extract from the last month, sometimes accept up to 60 days
- Court — depends on the procedure, but the 30-day rule is safe
- Internal company use — valid for life, as long as the data hasn't changed
After 30-60 days, you need a new one for official use. That's why many wait until close to when they'll use it — if you get it three months ahead, it'll have expired.
Extract vs Registration Certificate vs License
Don't mix these up:
- Registration certificate — single document issued at company formation. Not reissued (or very rarely, if lost). Not "updated" with later changes.
- State register extract — current document reflecting current data and history. Available anytime.
- License / permit — permission for specific activities (pharmacy, transport, food service). Unrelated to the state register.
When someone asks for "the certificate", they usually mean an updated extract — the registration certificate is outdated and doesn't reflect changes.
Frequently Asked Questions
Can I get an extract for a company that isn't mine?
Yes. State register data is public. Anyone can order an extract for any company by paying the fee. That's the whole point of a public register.
Does an extract for my own company cost more?
No, same cost. But some shareholders may be exempt from certain fees for accessing their own data (check on servicii.gov.md).
Can an extract be refused?
Rarely. Typical refusal: the company is in active liquidation and changes are being recorded — at that moment, the extract is temporarily blocked. Once changes finalize, it's available again.
Can I get a retroactive extract (how the company looked on a specific past date)?
Yes, through the full extract with history. It shows all changes and data, so reconstructing the situation on a given date is possible. For an officially dated snapshot from the past, request the full extract.
If the company is deleted, can I still get an extract?
Yes, an extract marked "deleted". Deleted companies remain in the register historically, they just can't operate. For details, see our liquidated companies guide.
Verify a Company for Free Now
On Datero.md you get instantly, free, and without a digital signature, all the information you'd find in the official extract — registration data, shareholders, directors, status, financial history. When you need a signed document for a bank or court, order e-Extras officially. For everything else, Datero.md has you covered.